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41 Best Data Management Tools: In-Depth Guide in 2024

Cem Dilmegani
Updated on Jan 2
8 min read
41 Best Data Management Tools: In-Depth Guide in 202441 Best Data Management Tools: In-Depth Guide in 2024

While media debates whether data is the new oil or not, one thing is clear: Like oil, data needs a lot of processing. From Facebook to growing startups, any successful organization that handles a growing volume of data, must be able to organize, access, secure and process data to convert it into insights and decisions.

There are many tools and vendors to consider, particularly in terms of the needs of the business and the task at hand. However, regardless of the task, the goal is to ultimately find a data management product to make data as useful as possible while minimizing cost, risk, and resource consumption.

This is a list of data management software, however, it is not comprehensive. We prepared a regularly updated, comprehensive sortable/filterable list of leading vendors in data management software, feel free to check it out.

Data Management Software

Data management is a broad discipline, with many different focuses and tools to manage these focuses. Data Management Software (DMS)  merges records from several databases, extracts, filters, summarizes the data without loss of integrity and interference.

Some vendors and softwares contain multiple functionalities and can eliminate the need for a dedicated tool. If you’re in search of a bit more background about data management, be sure to check out our blog post on the topic.

We can structure data management software around these topics

  • Open source data management software: There are numerous open source data management tools that serve a variety of the functions below.
  • Data design:
    • Data architecture and data model design software: First, companies need to model their data structures
    • Master and reference data management: These are the foundations of best practice database management and help organizations manage their data across different business units
  • Database management: These modelled data structures need to be created in databases
  • Document collection and analysis: Documents and other unstructured content pose challenges for especially traditional databases. Various document collections solutions facilitate unstructured content management
  • Metadata management: Metadata is valuable as the simplest metadata fields such as update and creation times allow companies to identify issues in their data and analyze the data creation and update processes
  • Data quality management: Once data federation (collection) begins, data quality needs to be monitored and there are numerous solutions to measure and increase data quality
  • Data analysis: Finally, numerous solutions of differing complexity enable companies to analyze this data

Open source data management software

Before we categorizing data management tools based on their feature, we thought you may prefer open source solutions for their transparency and lack of licensing fees. Therefore we start with open source data management table:

NameFoundedStatusNotes
Airtable2012Private
-Airtable is a cloud-based database software -Free plan offers unlimited data tables, 1,200 records per base, 2GB file attachment space per base, and up to 2 weeks of revision and snapshot history.
GraphDB-Ontotext2000Private
-GraphDB is a graphical database that offers cloud and on-premise deployment.
MariaDB2009Private
-MariaDB covers similar features to MySQL with some added extensions. -Fortune 500 companies using MariaDB: Deutsche Bank, DBS Bank, Nasdaq, Red Hat, ServiceNow, Verizon and Walgreens
Cubrid2008Private-CUBRID is an open source DBMS optimized for OLTP.
FirebirdSQL2005Private
-CouchDB is an online document database and storage solution for businesses. -The tool provides ACID semantics through multi-version concurrency control.

Data Architecture and Data Model Design

Data architecture is the models, policies, or rules that govern which data is collected, how it stored, and how it is used. It is then further split into enterprise architecture or solution architecture.

Data modelling defines and analyzes data requirements necessary for business processes within information systems. There are three different types of data models produced, which progress from the conceptual model, to the logical data model, and finally arrive with the physical data model.

All of these categories help to organize and map data, improving its reliability and also transparency within an organization.

Some useful tools related to these products include:

NameFoundedStatusNotes
Idera2004Private-Data modeling
-Database management to reduce redundancy
Teradata1979Public
-Big Data architecture that can be built from multiple data platforms
Looker2011Private-Data analysis without SQL
Tableau2003Public
-Rapid ad hoc analysis without programming -Automatic updates or live connection

Reference and Master Data Management

Reference data is a subset of master data that can be used for classification throughout an organization. Some of the most common reference data include postal codes, currency, codes, and other classifications – but it can also be ‘agreed upon’ data within an organization. Managing this type of data is important as it often serves as reference for a number of systems.

There are a number of tools available to assist with reference data management, here are a few:  

NameFounded StatusNotes
ASG metaRDM1986Private-Focus on compliance support
Collibra Reference Data Accelerator2008Private-Easy deployment and implementation
Informatica Cloud - MDM Reference 3601993Public-Utilizes INFA Cloud MDM foundation
Kalido by Magnitude Reference Data Management2014Private-Embedded workflow engine for stewardship and governance

Master Data Management (MDM) is a comprehensive method for defining and managing the essential data of an organization in order to provide a point of reference. Software for this field supports the identification, linking, and synchronization of customer information across disparate data sources. This information is used in support of a number of initiatives related to data stewardship and governance.

Some popular MDM tools and vendors include:

NameFoundedStatusNotes
Orchestra Networks EBX2000Private-Includes functionality for master, meta, and reference data
Dell Boomi1984Public
-Features such as ‘Boomi Suggest’ and ‘Boomi Assure’ to help with development and testing
Stibo Systems1976Private-Emphasis on multidomain MDM
Profisee2007Private-Solutions built by industry

To learn over 100 master data management vendors and tools, feel free to check our sortable and transparent vendor list where we sorted vendors based on popularity, maturity of the business and user satisfaction.

Database Management

Database management has a variety of objectives ranging from performance, to storage, to security and more. Tools aim to control data throughout its entire lifecycle, leading to better business intelligence and better decision making.

Some general tasks that should be met with the right database management software include:

  • Application tuning
  • Response time testing
  • Throughput testing
  • Performance management

It is important to keep in mind the difference between DBMS and RDBMS. DBMS is a general term for different types of database management technologies that have been developed over the last 50 years. In the 1970’s, a relational database management system (RDBMS) was born and quickly became the dominant technology in the field. The most important factor in RDBMS is its row-based table structure that can connect related data elements, which is achieved via database normalization. Since 2000s, non-relational or no-SQL databases like MongoDB started gaining popularity but relational databases are still important for storing structured data.

Some vendors that work within this discipline include:

NameFoundedStatus Notes
Oracle Enterprise Manager1977Public
-Self management capabilities built into database kernel -For Linux, Windows, Solaris, IBM AIX, UP-UX
IBM DB21983Public-For Linux, Unix, and Windows
-SQL compatibility
MongoDB2007Public
-Works with AWS, Azure, and Google Cloud -Several versions: Enterprise Advanced, Stitch, Atlas, Cloud Manager

Document, Record, Content Management

Enterprise content management, sometimes called document management, is the process of storing, managing, and monitoring documents from daily business activities.

Some general functionalities that any solution should include are:

  • Document scanner for making digital copies of paper texts
  • Optical character recognition (OCK) to convert scanned documents
  • User based access
  • Document assembly to create using a cabinet-and-folder structure
  • PDF converter
  • Document storage and backup
  • Integration options
  • Collaboration tools and version control
NameFoundedStatusNotes
Alfresco2005Private-Range of workflow and collaboration options
Dokmee/Office Gemini2006Private-A lower cost option than some
Maxxvault2008Private-Straightforward interface
eFileCabinet2001Private-A strong option for remote teams

Metadata Management

Metadata management is the administration of data describing other data. It also entails processes for ensuring that data can be integrated and utilized throughout the organization. It is important for maintaining the consistency of definitions, clarity of relationships, and data lineage.

Some common tasks associated with metadata management that should be fulfilled with any software or tool include:

  • Metadata repositories for documentation and management and to perform analysis
  • Data lineage to specify the data’s origin and where it has moved over time
  • Business glossary to communicate and govern key terms
  • Rules management to automate the enforcement of business rules
  • Impact analysis detailing any information dependencies
NameFoundedStatusNotes
Adaptive Metadata Manager1997Private-Over 20 years of experience with a number of partnerships
Data Advantage Group1999Private-Known for ease of implementation
Informatica Metadata Manager1993Public-Concentration on information governance and analytics
Smartlogic Semaphore2005Private-Captures inconsistent and incomplete metadata related to information assets

Data catalogs automates metadata management and makes it collaborative. To learn more about data catalog technology, feel free to read our article.

Data Quality Management

According to IBM, US economy loses $3.1 trillion annually due to poor data quality. When we talk about the condition and usability of the data for its intended function, we’re talking about data quality. Some major processes associated with ensuring high data quality include:

  • Parsing and standardization: Breaking down text fields into their components and formatting their values into consistent layouts based on the chosen criteria. Some common layouts are defined by industry standards, user-defined business rules, or knowledge bases of values and patterns.
  • General “cleansing”: Updating data values to fall within domain restrictions, integrity constraints or other business rules that determine minimum data quality for the organization
  • Profiling: Data analysis to capture statistics (metadata) to obtain insight into the quality of the data and locate data quality issues
  • Monitoring: Process to ensure conformance of data to set quality rules for the organization.
  • Enrichment: Increasing the value of internally held data by adding related attributes from external sources

Any data quality tool you consider should include functionality for all of the above and more. Some major vendors include:

NameFoundedStatusNotes
Talend Open Studio for Data Quality2005Public-Open source with over 400 built-in data connectors
Ataccma2007Private-Machine learning, self-service data preparation, data catalog
BackOffice Associates (BOA)1996Private-Range of prepackaged reports available
Innovative Systems: Enlighten1968Private-Address validation and geocoding feature

Data Warehousing and BI Management

A data warehouse is the consolidation of data from a wide range of sources that sets the foundation for Business Intelligence (BI). All data here is stored in the same format, but intelligent algorithms such as indexing enable effective analysis.

Business Intelligence is the set of methods and tools used by organizations to take data and make better informed decisions based upon it. BI platforms describe either what is happening with your business at the exact time or what has happened – preferably in real time.

To better understand the tools for each of these, the following table compares the major differences:

What it isSourceOutputAudience
Business IntelligenceSystem to derive business insightsData from data warehouseReports, charts, graphsExecutives, management
Data WarehouseData storage, historical and currentData from different sourcesData in consistent format for BI toolsData engineers, data and business analysts.

Some examples of tools for these processes:

NameUseFoundedStatusNotes
Microsoft Power BIBI2013*Public-Similar interface to Excel
QlikViewBI1993Private -Includes data mining and analytics
CognosBI1969Private-Multidimensional and relational data sources
TableauBI2003Public
-Widely regarded as one of the best options in terms of visualizations
Teradata Data WarehouseDW*1979Public-Uses AMPs (Access Module Processors) to increase data processing speeds
Amazon RedshiftDW2012*Public-Completely managed tool - no need for DBA
Oracle Data WarehouseDW1977Public-Includes some BI functionality

*DW = data warehousing

*Year of product founding, not company founding  

Data warehouses often exist in close conjunction to an ETL (Extract, Transform, Load) solution that takes data from many different sources and ‘transforms’ it into a single, usable format for the data warehouse. To learn more, see our about ETL and ETL tools blog posts.

Data analysis

Data analysis is the result of all this processing of data. Data analysis is the process of inspecting, cleansing, transforming, and modeling data in order to find useful information. Data analysis also includes data mining, statistical applications (descriptive statistics, exploratory data analysis), and a wide range of techniques for analyzing statistical data, such as hypothesis testing or regression analysis.

For more on data management

If you are interested in learning more about data management, read:

And if you believe your business would benefit from a data management platform, we have a data-driven list prepared.

Go through it, and we will help you choose the best one tailored to your needs:

Find the Right Vendors

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Access Cem's 2 decades of B2B tech experience as a tech consultant, enterprise leader, startup entrepreneur & industry analyst. Leverage insights informing top Fortune 500 every month.
Cem Dilmegani
Principal Analyst
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Cem Dilmegani
Principal Analyst

Cem has been the principal analyst at AIMultiple since 2017. AIMultiple informs hundreds of thousands of businesses (as per similarWeb) including 60% of Fortune 500 every month.

Cem's work has been cited by leading global publications including Business Insider, Forbes, Washington Post, global firms like Deloitte, HPE, NGOs like World Economic Forum and supranational organizations like European Commission. You can see more reputable companies and media that referenced AIMultiple.

Throughout his career, Cem served as a tech consultant, tech buyer and tech entrepreneur. He advised businesses on their enterprise software, automation, cloud, AI / ML and other technology related decisions at McKinsey & Company and Altman Solon for more than a decade. He also published a McKinsey report on digitalization.

He led technology strategy and procurement of a telco while reporting to the CEO. He has also led commercial growth of deep tech company Hypatos that reached a 7 digit annual recurring revenue and a 9 digit valuation from 0 within 2 years. Cem's work in Hypatos was covered by leading technology publications like TechCrunch and Business Insider.

Cem regularly speaks at international technology conferences. He graduated from Bogazici University as a computer engineer and holds an MBA from Columbia Business School.

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2 Comments
Patrick Gamble
Jul 12, 2021 at 06:30

Awesome! Thanks for this informative and detailed article. Data management is useful and beneficial as it safeguards valuable information. It is why managing your data with the best data protection provider is very important.

Chelsea Smith
May 31, 2019 at 06:45

Informative article! Opentext-AI is also a powerful data visualization tool, would love to see Opentext-Magellan on this list!

victor
Jul 25, 2019 at 19:57

please i am interested in learning data management… i need the assistance i can get

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